ARTICLE 5 : Standing Committees  

The Standing Committees of the Society shall be:

(1) Education Committee

(2) Editorial Board

(3) Ethics/Disciplinary Committee

(4) Membership and Credentials Committee

(5) International Liaison and Collaboration Committee

 

ARTICLE 6 : Secretariat 

There shall be two secretariats, namely, (a) a permanent (legal) secretariat and (b) a rotational secretariat. The permanent secretariat shall be the legal address of the Society while the rotational secretariat shall be the address of the incumbent Secretary-General.

 

ARTICLE 7 : Meetings

There shall be:

  1. Annual General Meeting (AGM) – This shall be held once a year in the month of June at a venue to be decided at a previous AGM.
  2. Governing Council meeting – The meeting of the Governing Council shall be held at least once a year in the period immediately preceding an AGM.
  3. Executive Council meeting – The statutory meetings of the Executive Council shall hold three times in a calendar year. Emergency Executive Council meetings shall be called should the need arise.
  4. Standing Committee meetings – The meetings of the Society's Standing Committees shall be held at the instance of their leadership.

 

ARTICLE 8: Quorum

1. (a) No business shall be transacted at any meeting of the Society unless a quorum is formed at the time when the meeting proceeds to business.

(b) Unless otherwise prescribed in this Constitution quorum at all meetings of the AGM, the Governing Council, the Executive Council, Standing Committees or any body set up by the Society shall be one-half where the voting membership is six or less and one-third where the total voting membership is greater than six. In either case, any fraction shall be approximated to the nearest higher whole number.

2. At the AGM quorum shall be constituted by voting members only.

ARTICLE 9 : Election of Officers

The election of officers of the Society, unless otherwise decided by two thirds majority of members present, shall be held only at the Annual General Meeting (AGM) and voting shall be by secret ballots.

 

ARTICLE 10 : Amendments of the Constitution

(a) Proposals for amending the Constitution must reach the General Secretariat at least three months before the beginning of the AGM.

(b) The Secretary-General must distribute the proposed changes by surface and/or electronic mail to all members within two weeks of receipt of proposals.

(c) All amendments require a two-third majority of the members present at the AGM and absentee or proxy votes received by the Secretary-General at least one week before the meeting shall be included in the tally.

 

ARTICLE 11

The Official Language of the Society shall be English.

 

ARTICLE 12

(1) Funds of the Society:

Funds of the Society shall be derived from:

(a) Admission Fees

(b) Annual dues from individual and Corporate members

(c) Government grants in aid

(d) Grants from multinational and international agencies

(e) Endowments

(f) And from such other sources as the Governing Council, Executive Council . and the AGM may decide from time to time.

(2) (a) The Society shall maintain an account in a reputable bank as

recommended by the AGM.

(b)(i) Money belonging to the Society shall be deposited by the President or the Secretary-General or the Treasurer or any authorized person in the Society's bank account.

(ii) All cheques drawn on the Society's bank account shall be signed by any two of the following three officers of the Society:

The President
The Secretary-General
The Treasurer

 

ARTICLE 13 : Dissolution

A decision to dissolve the Society shall require the consent of at least ¾ of the members and it shall be taken at a meeting of the Meeting specially called for this purpose. If ¾ of the members are not represented at the meeting, a referendum by post of members shall be taken on the question of dissolution and on the method of dealing with the finances, assets, liabilities and properties of the Society in the event of dissolution.

 
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